The proposal workflow built for catering & food service companies
Wantly turns every event into a fast, visual estimate — menu, headcount, packages, add-ons, and delivery, recalculated as you adjust the details — then sent as an interactive offer the client can review, approve, and pay a deposit on. Stop rebuilding every event quote in Excel.
30-minute demo on your own menus. We set the whole system up for you.
Built for caterers & event food services
From boutique caterers to banquet and event food teams quoting custom, per-headcount events.
Is Wantly right for your business?
A quick gut check before you book a demo.
Every event is a different estimate, rebuilt in Excel
Catering sells on the event and the experience, but each quote means a menu, a headcount, packages, add-ons, and logistics — all worked out by hand under a deadline.
What staying manual quietly costs you
Build a per-event quote, fast
Your team builds the estimate from menus, packages, and add-ons, sets the headcount, and the total recalculates by guest count automatically. Add staff, rental, drinks, and delivery, and present good / better / best options in one offer.
Send visual menus clients can picture
Build visual, on-brand, interactive offers with food photos, menu cards, and past-event galleries, present packages and alternatives, and show it all in your branding and your client's language — not a plain Excel sheet.
Protect your margin on every event
Wantly shows cost, markup, and margin on every estimate, so food and labor stay profitable. Use per-person pricing, one-time fees for delivery and setup, and per-client pricing, with discount limits and approval rules.
Review, approve, and pay a deposit in one place
Clients open the estimate on any device, review the menu and options, comment, and approve, sign, and pay a deposit in one flow. Your team sees when it was opened and what got attention, so follow-up is timely before the event date.
Works with your CRM
Sync event leads and deals with your CRM — leads flow in, estimate status and confirmed amounts flow back — and connect your other tools via API.
Connect any tool via API
We connect Wantly to any system using our open API - so you're never stuck with only the integrations on this list.
Excel and PDFs weren't built for complex product proposals
Excel event sheets, rebuilt every time
One connected sales workflow, from catalog to signature
What used to take days of checking files, rebuilding PDFs and chasing updates now happens from one centralized workflow.
What changes for your business
Event estimates in minutes instead of an evening in Excel — so you reply while the inquiry is hot and win the booking.
Food and labor priced right every time, with cost, markup, and margin on every estimate and approval rules on discounts.
Visual offers that sell the experience — food photos, menu cards, and your branding, not a plain spreadsheet.
The honest answers to what you're thinking
Yes. Build each estimate from menus, packages, and add-ons, set the headcount, and the total recalculates automatically.
Generic AI does not know your menus, costs, or per-person margins, so it guesses. Wantly knows them and builds the event estimate — and uses AI where it helps.
No. You build nothing. We set up your menus, packages, and pricing in about three weeks, then train your team.
EuroHorecana supplies the HoReCa sector with a catalog of 2,700+ products. With Wantly, large product offers became easier for clients to understand, with images and structured product presentation replacing long, difficult-to-navigate lists.
2 700+
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What caterers say
Changing the guest count used to mean redoing the quote. Now it just updates.
Our estimates finally show the food. Clients book faster.
We see margin on every event before sending.
FAQs
Quick answers to what caterers and event food teams ask us most. Talk to us →
